We've compiled a list of some Frequently Asked Questions below. If you can't find the question/answer you are looking for on this page, select Search - we'll search the entire site for you.
Q: What is a "management company," what do they do, and how do I reach them?
A: KC & Associates, LLC was engaged by your Board of Directors to provide a complete range of services for the community, including overseeing the daily administrative management of the community, maintaining the financial records, and assisting the Board in the performance of their duties. Collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing monthly financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. KC & Associates can be reached at 303-933-6279 or via our website at www.kchoa.com.
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Q: What is a community association?
A: A community association is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&Rs, Bylaws, and Articles of Incorporation. The community association is financially supported by all members of the association. Membership is both automatic and mandatory.
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Q: What are the CC&Rs?
A: The Covenants, Conditions and Restrictions (CC&Rs), also known as the Declarations, are the governing legal documents that set up the guidelines for the operation of the community association that an owner must abide by. The CC&Rs were recorded by the County recorder's office of the County in which the property is located and are included in the title to your property.
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Q: What are the Bylaws?
A: The Bylaws are the adopted guidelines for the administration and management of a community association. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business.
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Q: What is the Board of Directors?
A: The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The Board has the responsibility to operate the community association on behalf of the property owners. The limitations and restrictions of the powers of the Board of Directors is outlined in the Association governing documents.
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Q: Are there any other rules?
A: Most associations have developed Rules and Regulations as provided for in the CC&Rs and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and pool use hours, etc. In addition, your Association may adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your residence. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the property value of your investment as well. If you proceed with an exterior improvement or change, without written approval of the Board of Directors, or Architectural Committee, as applicable, you may be required to remove or correct the alteration at your sole expense. Other alternative actions may be cited by the Board as more clearly defined in the rules and regulations specific for your community association.
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Q: If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do?
A: All violations must be submitted to KC & Associates, LLC in writing. Violations can be submitted via mail, fax or through KC & Associates' website at www.KCHOA.com. To report a violation now, choose 'Report a Violation'. Your name and address are required to report a violation.
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Q: Are Board Meetings open to all residents? If so, where and when are they held?
A: Board meetings are open to all resident of an association. Notice of the time and place of any regular board meetings are noted in the community newsletter, can be accessed online on your community's website on the 'Calendar' page, posted on your community's on-site bulletin board, as appliable, or by calling KC & Associates at 303-933-6279.
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Q: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?
A: The Contact Us page of your Association's website will inform you of the status of current committees organized and committee contact information. If you are interested in volunteering, please contact the committee chair to find out more information regarding volunteer opportunities.
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Q: What is my assessment?
A:The assessment is the homeonwer's financial obligation to the community association. Assessments cover the operating expenses of the common area and provide for reserve funds for replacement of common facilities in future years. As community association guidelines differ on due dates, check your associations specific policy for more details. Click the link to Homeowner Payment Options to view a variety of payment options available to community members.
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Q: How is the amount of my assessment determined?
A:The Department of Real Estate typically requires an initial budget from the developer for each community that a developer proposes to build. This budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items: lighting, street resurfacing, pool equipment, etc. These amounts are then divided by the number of units built in a given phase of the development. Subsequent budgets are developed by the Board of Directors and adjusted periodically to meet anticipated expenses.
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Q: Will my assessment go up?
A:There is no concrete answer to whether your assessment will go up. Association Declarations typically provide for annual increases, in most cases, there is a set percentage that is not to be exceeded per year without the vote of the property owners. The Board of Directors may approve an increased budget, in order to cover increased costs of operating and maintaining the common area and sufficient reserve funds.
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Q: What happens if I don't pay my assessment?
A: Community associations are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in late charges and possibly interest to your account. In addition, the Association has the right to turn delinquent accounts over to their legal counsel to proceed with collection of unpaid assessments including but not limited to placing a lien on the property, or foreclosure. Refer to your associations Collection Policy for further details.
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Q: How do I stop my automatic payment?
A: Submit a written request via mail, fax or email by the 20th of the month indicating your desire to discontinue this method of payment. Your name, property address and account number should be clearly listed on the request. No verbal requests will be acted upon.
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